Most software is built for the average workflow. We build around the parts that make your operation different - custom reporting logic, unusual handoffs, role complexity, approval flows, and the edge cases your team deals with every day. You own the code outright.
It's not just the SaaS subscriptions. It's the hours lost to manual data entry every single week.
QuickBooks for invoicing. A spreadsheet for job tracking. Slack for crew communication. Email for client updates. Google Sheets for reporting. None of them sync automatically.
One system, built for your exact workflow. Every job, task, crew member, client, and dollar in the same place. Reporting runs automatically. Your team knows what to do without asking.
We scope around the highest-friction parts of your workflow first - especially the logic generic tools keep forcing your team to work around.
Create jobs, assign tasks, set deadlines, track status. Your team sees exactly what's on their plate without endless Slack messages or status meetings.
Assign crew members to jobs, manage availability, and handle schedule conflicts. Mobile-friendly so field staff can see their assignments on their phone.
Admins see everything. Managers see their team. Field staff see their jobs. Clients see their portal. Every user type gets exactly the access they need.
Revenue, jobs completed, hours logged, outstanding invoices - all on a live dashboard. Pull the report you need in seconds, not hours.
Two-way sync with QuickBooks or Xero. Connect to Stripe, payroll platforms, scheduling tools, or any system with an API so data flows automatically.
Clients log in to see job status, invoices, and documents - without emailing you for updates. Reduces back-and-forth and improves client experience.
For operations with field components: our passive time tracking system builds draft timecards from GPS patterns and job assignments. Crews confirm in under a minute instead of reconstructing their week from memory.
A multi-staff bookkeeping firm was managing client work across three separate systems - a project tool, a shared spreadsheet, and email threads. Reporting required manual compilation every week. Finding the status of any job meant chasing down whoever was last assigned to it.
We built a custom operations hub with job intake, automated client assignments, status tracking, and a reporting dashboard. Managers now have a real-time view of everything - which jobs are on track, which are at risk, and what's outstanding for invoicing.
Most service businesses don't track the cost of manual coordination. But at $30–50/hr for a manager's time, 10 hours/week of admin work adds up fast.
Estimate your annual cost of manual admin work
We scope V1 before quoting. These are typical ranges - your project is scoped to what you actually need.
Not sure which fits? Book a free scoping call → We'll define exactly what V1 should include.
A structured process that eliminates scope creep and keeps the timeline honest.
Honest answers about building custom business software.
Book a free discovery call. We'll map out what a V1 operations hub would look like for your business - what it would include, what it would cost, and how long it would take. No pressure, no jargon.