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What is manual work costing you?
Most service businesses lose more to double data entry, dispatch mistakes and reports rebuilt by hand every Monday than to any single line on the P&L. It never shows up on an invoice, so nobody adds it up. Put your numbers in and see it.
01MOVE THE SLIDERS
Three inputs. One uncomfortable number.
Employees, the admin hours each of them burns in a week, and what you pay per hour. That’s all it takes. Nothing is sent anywhere and nothing is stored — the whole thing runs in your browser.
BURNED ON BUSYWORK — PER MONTH
$5,416
PER YEAR
$65,000
PAYBACK ON A BUILD
4.6 months
- Cut admin overhead by up to 40%
- Reclaim 10–15 hours per manager per week
- Grow the business without growing headcount
ESTIMATE ASSUMES A $25,000 V1 · NO COMMITMENT
02NO BLACK BOX
What it takes as given.
Every calculator on the internet is tuned to make the vendor look good. Here are the four assumptions behind this one, so you can decide for yourself whether the output means anything.
THE HOURS
Admin time, not all time
Count the hours your people spend on data entry, chasing paperwork, rebuilding reports and re-keying the same job into a second tool. Not the work customers pay for.
THE RATE
Wage, not loaded cost
Use what you actually pay per hour. Payroll tax, insurance and equipment would push the real figure higher, so the number you see is the conservative one.
THE MONTH
A month is 4.33 weeks
Not four. Using four undercounts by roughly eight percent, which is the kind of quiet rounding that makes a calculator flattering instead of useful.
THE PAYBACK
Measured against a $25,000 V1
That's the realistic floor for an operations build, so it's what the payback figure amortizes. A bigger scope pushes the payback out proportionally.
03WHERE THIS OVERSTATES
You won’t get all of it back.
The figure above is what the manual work costs, not what a build hands back to you. Three reasons the recovered amount is smaller — and worth knowing before you spend anything.
01
Software never removes all of it
A good build kills the double entry and the manual reports. It doesn't kill every phone call, every exception, or the judgement calls somebody still has to make.
02
Adoption costs you weeks
Your team has to learn the new thing while running the business. Real payback starts after that, not on launch day.
03
Some admin is the actual job
Compliance records, customer follow-up, quoting. If the hours you counted are work rather than friction, automating them is the wrong project.
04STRAIGHT ANSWERS
About the number.
No. It's an estimate of what your manual work is costing, not a price for your project. It exists to tell you whether the conversation is worth having. The actual number for a build comes out of scoping, in writing, before any code is written.
No. Nothing on this page is gated, nothing is emailed to you, and the sliders don't send me anything. Move them, read the number, close the tab if that's all you needed.
It's real arithmetic on the inputs you gave it, which is exactly why it surprises people — manual work is spread so thin across a team that nobody ever sees the total. Sanity-check it by asking two of your people to log their admin hours honestly for a week, then put the real figure in.
Then don't build anything. If the payback runs past a couple of years, a custom system is the wrong purchase and I'll say so on the call. Fix the process, or buy an off-the-shelf tool that mostly fits, and spend the money somewhere it earns more.
Websites run $3,000–$9,000. Operations software starts at $25,000, and most V1 builds land between $25,000 and $65,000. The full ranges and what moves them are published on the pricing page — no form in the way.
Six to twelve weeks for a scoped V1, fixed at the start. The timeline holds because the feature list and the out-of-scope list are agreed before the build begins, and you see working features weekly rather than one reveal at the end.
GET IN TOUCH
Seen a number you don't like?
That's the useful outcome. Tell me what the manual work actually is and I'll scope what it would take to remove it — fixed cost, fixed timeline, written down first.
- PHONE
- (385) 421-0455
- RESPONSE TIME
- Within 24 hours
- BASED
- West Jordan, UT · Remote
OR SKIP THE WRITING
Grab a time directly. Thirty minutes, no pitch deck — you describe the mess, I tell you whether it’s worth building.
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